Parents have many questions for the school…
An AI chatbot relieves the secretariat and school administration and strengthens the school’s reputation.
Always available – Multilingual – Relief for school administration
“How do I apply for after-school care?” – “How can I register my child for lunch?” – “When do lessons end on the last day of school?” – “When does the next vacation start?” – “How should I report my child sick?” – “When is the next open day?” – “What is the school’s mission statement?” – “What was in the last letter to parents?” – “When are the office hours of the secretary’s office?” – “What AG offers are there in the afternoon?” – “How can I contact the school social workers?” – “When is the next summer party?”
Always available
A chatbot for your school website is always available and can answer parents’ questions at any time. It also never gets tired of answering the same questions over and over again.
Multilingual
The chatbot understands many different languages and automatically responds in the language in which the question was asked. The information about your school is translated automatically.
Discharge of the administration
The ability to request information about school procedures via the chatbot reduces the workload of the secretary’s office and the administration of your school.
Individual answers about school life at your school
The chatbot is trained with information about your school and the offers for children and parents at the school. This means that parents receive individual answers tailored to their school.
The chatbot’s knowledge can be continuously expanded. To do this, we create an automated process for you that automatically makes new information available to the chatbot.
Overcome language barriers
Questions can be asked in different languages and the chatbot responds directly in the language in which it was addressed.
The information you provide is automatically translated.
Many different languages are supported, from English to Russian, Turkish, Arabic and many other languages from all over the world.
Relieve the administrative staff
Your school chatbot is available to parents online at all times. This means that questions can be asked directly via your school website, even outside office hours. As many questions can be answered quickly and easily, the administrative staff at the school are relieved.
Take a look at our white paper
Our white paper provides you with valuable information on how to deploy an AI chatbot to relieve the burden on school administration and optimize parent communication.
Test the demo chatbot.
Our demo chatbot can give you an insight into the functions of an information chatbot for your school. It has been trained with demo data and is happy to answer questions about everyday school life at the “School of Life”. Click on the small chat icon at the bottom right and ask the chatbot a question.
Frequently asked questions
Where does the information for the chatbot come from?
The information from which the chatbot draws its knowledge comes from documents from your school. These documents are provided by you. We have a list of “standard” information that can serve as inspiration for the compilation and can also import generic information such as vacation times, etc. directly. If required, we will provide you with an appropriate platform for storing the documents, which you can use to change and add to the information.
How do I optimize the quality of the chatbot’s responses?
The more information your chatbot is provided with, the better it can answer incoming requests. On request, we can record the questions asked and answers given so that you can carry out a “quality check”. This allows you to recognize requests that have been answered incorrectly or inadequately and update the information accordingly. The chatbot then learns these immediately.
What are the costs for setting up and using a chatbot?
Hosting your own chatbot and automated information retrieval costs €9 net per month. This includes a fair-use quota of AI queries (approx. 100 queries per month), which is sufficient for normal use of the chatbot. If the chatbot is used excessively, additional fees may be incurred for further AI queries.
The costs for the setup and initial training of your chatbot depend on the scope and the documents available from your school. We divide these into static content (which rarely changes), periodic content (can change every school year) and dynamic content (changes frequently, e.g. letters to parents, etc.). They are given access to an area in which they can adapt and add to the changes. The chatbot retrieves the information there daily and learns the content.
As an average value, you can expect to pay around €250 to €500 net for the initial setup of your chatbot. This includes the consultation and initial setup as well as two optimizations of the chatbot’s information sources.
You can also operate the chatbot on your own server system. In this case, there are no hosting fees. We will be happy to advise you individually on this option.
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